A private tutoring company in Trinidad and Tobago is looking for an Administrative Assistant.

SUMMARY

Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

PRIMARY RESPONSIBILITIES

   1. Answer telephones and transfer to appropriate staff member.
   2. Meet and greet clients, visitors and students.
   3. Experience using Microsoft Office.
   4. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
   5. Maintain hard copy and electronic filing system.
   6. Take minutes at meetings.
   7. Research, price, and purchase office furniture and supplies.
   8. Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
   9. Setup and coordinate meetings and conferences.
  10. Other office duties as assigned.
 
KNOWLEDGE AND SKILL REQUIREMENTS

   1. Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

   2. Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. This is normally acquired through one to three years of clerical experience.

  3. A certificate in any course for Administrative Professionals is a plus.

Our client, a leading company in property consultancy, is looking for a receptionist.

Main responsibilities:

• Providing strong support to the Supervisor
• Preparation of correspondence/Purchase Orders/envelopes and data entry

• Receiving and advising Clients
• Operating Norstar System
• Maintaining diary of Things to Do

• Receiving all incoming mail

• Performing any other function as directed.

Requirements:

• Five (5) CXC/GCE O'Levels

• Maths and English included

• Excellent computer skills including experience in MS Word and familiarity with Word Perfect

• Outstanding people skills

• Highly motivated and ability to function with minimum supervision

• Strong organizational and communication skills including oral and written

• Prior experience will be an asset.